Medical administrative assistants


Medical administrative assistants perform a variety of secretarial and administrative duties in doctor#s offices, hospitals, medical clinics and other medical settings.

Example Titles

  • Administrative assistant - medical
  • Case load planner - home health care services
  • Medical administrative assistant
  • Medical secretary
  • Medical stenographer
  • Ward secretary
  • Ward secretary - hospital


  • Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients
  • Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
  • Interview patients in order to complete forms, documents and case histories
  • Complete insurance and other claim forms
  • Initiate and maintain confidential medical files and records
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes
  • Prepare financial statements and billing
  • Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting
  • Order supplies and maintain inventory
  • Determine and establish office procedures and routines
  • May supervise and train other staff in procedures and in use of current software.

Employment Requirements

  • Completion of secondary school is usually required.
  • Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is usually required.
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